» Introduction – Our commitment to privacy of your personal information
» What is personal information?
» Your consent to collect, use and disclose personal information
» Limits on collection, use and disclosure of personal information
» Why personal information is collected and used by Insightrix for Panel MooseTM
» Special circumstances regarding disclosure of your personal information by Insightrix
» How long will your personal information be kept?
» How will your personal information kept secure?
» Our efforts to ensure your personal information is accurate
» Accessing your personal information in our custody
» Questions or complaints regarding your personal information
Panel MooseTM is owned and operated by Insightrix Research, Inc (www.insightrix.com), a Saskatchewan based company headquartered in Saskatoon, Saskatchewan. Insightrix takes the privacy of those using its sites very seriously. You can be assured your privacy and the confidentiality of your personal information is one of our highest priorities. To help you protect your privacy, we provide this notice to explain our practices. This statement outlines the information Insightrix will collect, how it will be used and the role of Panel MooseTM members.
Ten principles of privacy protection
We are committed to respecting the following 10 privacy principles which are referred to in PIPEDA.
- Accountability: We take responsibility for the personal information under our control and we have designated a privacy officer who oversees our compliance with these privacy principles.
- Identifying purposes: We always endeavor to be open with you about why we need to collect various types of personal information from you either before or at the time we request the information.
- Consent: knowledge and consent of the individual are required for the collection, use, or disclosure of personal information. PIPEDA contains some exceptions for example where there is a legal obligation to disclose information for law enforcement purposes.
- Limiting collection: Collection of personal information is limited to what is necessary for the purposes we identify to you and to which you consent.
- Limiting Use, Disclosure, and Retention: Personal information is not used or disclosed for different purposes than identified to you, except with your consent or as required by law. Personal information is retained only as long as necessary for the fulfillment of these purposes.
- Accuracy: We endeavor to keep your personal information as up-to-date and accurate as is necessary. When we need updated information from you, we explain why an update is necessary.
- Safeguards: We protect your personal information using approved and tested security safeguards which meet industry standards.
- Openness: Upon request, we make readily available to you information about our policies and practices relating to the management of your personal information.
- Individual Access: Upon request, we inform you of what personal information we have about you and allow you to access to your information.
- Challenging Compliance: You have the right to question compliance with the above principles by contacting our privacy officer and obtaining information about how we are complying with these principles in order to protect your personal information.
Personal information includes any factual or subjective information, recorded or not, about an identifiable individual. This includes any type of information in any form whether recorded or not. A few examples of personal information are:
- Your age, name, income, ethnic origin;
- Your opinions, evaluations, comments, employment; preferences.
However, personal information does not include the name, title, business address or telephone number of an employee of an organization.
During the membership registration process, we gather a limited amount of personal information from you such as your name, address, contact information and other initial information. By voluntarily registering for membership in Panel MooseTM, you are consenting to providing us with the personal information being requested of you. No personal information is sought from or about you without your prior knowledge and consent.
Information We Gather
Individuals may voluntarily become members of Panel MooseTM of survey / research respondents by registering at our panelmoose.ca website. No personal information is sought from or about you without your prior knowledge and consent.
During the registration process, we gather certain personal information for contact and survey distribution purposes. We also record your IP address for member validation purposes and some browser and Operating System information for technical support purposes. After registration, we may ask members to provide information regarding their interests and lifestyle for survey distribution.
Members may also be recruited on our behalf by third party websites, who may forward personal information to us, with the member’s prior consent.
Our Policy Concerning Children
Panel MooseTM will accept children between the age of 12 and 17 but only with parental consent. In some specific surveys we may ask if parents are willing to consent for their children to participate in an online survey. Parents are able to view the survey to determine if they are willing to consent to such participation.
As part of your initial registration as a member of Panel MooseTM, we also record your IP address for member validation purposes and some browser and Operating System information for technical support purposes. After initial registration, we may ask members to provide further personal information regarding their interests and lifestyle in order to help us decide in which surveys it might be useful for you to participate.
If at any time you wish to discontinue your membership you simply send an email to email@example.com requesting your name and personal information be deleted from our files.
Conditions regarding Information Sharing
Insightrix will not sell or rent your personal information to anyone. We may send your personal information to other companies or people when:
- We have your consent to share the information;
- We need to share your information to provide the product or service you have requested;
- Under the laws of the Government of Canada, we may disclose personally identifiable information in response to legal process, for example, in response to a court order or a subpoena;
- We have reason to believe a member may be causing injury to or interference with Insightrix rights or property or other panel members.
Insightrix will take all necessary measures to ensure that there are no unauthorized disclosures of information.
We use your email address to send you invitations to participate in surveys and to contact you with messages regarding panel information. We use your postal address to mail any survey related rewards, prizes and incentives or to assign you to geographic groups as required by research projects. We use your demographic information to match members to research studies that best correspond to their interests.
Your information is used solely for research purposes. It will not be sold and you will not be the target of SPAM or unauthorized emails as a result of joining Panel MooseTM or by visiting this site. When you complete a survey, responses are analyzed in aggregate and individual members are not identified without their prior consent.
Insightrix may also release personal information in aggregate (for example, 50% of Panel MooseTM members are female) in order to describe its services to prospective partners, advertisers, and other third parties and for other lawful purposes.
Personal information held in our membership database is not shared with anyone outside Insightrix. Your personal information may be requested within a survey but provision of that information is at your sole discretion. When you complete a survey, responses are analyzed in aggregate and individual members are not identified without their prior consent.
Your personal information is kept only for as long as you are a member. If you decide to stop being a member of Panel MooseTM, all of the personal information you have provided will be eliminated from our files within 10 days of receiving your notification.
Insightrix takes the security of your information seriously. We have implemented physical, electronic and managerial procedures which meet industry standards, in order to safeguard and help prevent unauthorized access to, and loss or alteration of, the personal information members provide.
Access to your personal information by Insightrix personnel is limited to select staff.
Discontinuing Your Membership in Panel MooseTM
You may discontinue your membership and have all your personal information deleted by sending an email to firstname.lastname@example.org requesting your name and personal information be deleted from our files.
You may update your personal information by sending an email to email@example.com outlining the changes you wish to have made.
To access your personal information, you may contact our privacy officer at the following e-mail address: firstname.lastname@example.org or at the following telephone number: 306-657-5640 Ext 222.
Any questions or complaints regarding your personal information should be directed to Insightrix’ privacy officer at the following e-mail address: email@example.com or at the following telephone number: 306-657-5640.
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